A single back-office built for a Vientiane restaurant that was running on WhatsApp reservations, a paper stock book, an Excel rota and a separate POS. Four tools replaced by one — accessible from any phone at the pass.
The manager was taking reservations on WhatsApp, writing stock levels in a notebook, tracking staff hours in Excel and reading sales from a POS that couldn't produce a useful end-of-day summary. Every evening meant cross-referencing three different sources to understand if the day was profitable.
The tool was built to centralise everything. Reservations come in via a simple form, stock is updated at delivery and flagged when low, staff clock in and out through the dashboard, and sales are entered at close — generating a daily P&L summary automatically. The owner opens one screen and sees the full picture.
Each module was scoped around how this specific restaurant actually operates — not a generic template.
Walk-in and phone bookings logged with date, time, party size and a notes field. A table map view shows at a glance what's booked for the evening service.
No more double-bookings via WhatsApp
Ingredients logged by unit. Stock is decremented at service or updated at delivery. A low-stock threshold triggers a dashboard alert — no more running out of beer on a Friday night.
Replaces the paper stock book
Shift schedule set weekly. Staff clock in and out via the dashboard. Hours are tallied automatically at pay period end — no more Excel formulas and manual cross-checks.
Replaces the Excel rota
Covers count and revenue entered at close of service. The dashboard shows daily, weekly and monthly takings, average spend per cover and best-selling dishes over any period.
Auto end-of-day P&L summary
Special event slots — set menus, private dining, live music nights — managed separately with a deposit tracker and a custom capacity block on the table map.
No calendar app needed
Weekly and monthly summaries generated on demand — revenue, covers, busiest days, stock consumption and staff cost. Exported as a clean PDF for the accountant.
Replaces the end-of-month spreadsheet scramble
F&B businesses run on thin margins and fast decisions. The owner doesn't have time to open four apps and reconcile data at the end of a 14-hour shift. One screen with the right information — reservations, stock, staff, revenue — saves an hour of admin every day and prevents the kind of mistakes that cost real money.
The technology stack is simple: PHP, a database, a single-page dashboard that works on any phone. What makes it useful is that it was built around how this specific restaurant actually runs — the categories, the workflow, the language. A tool built for a generic restaurant would be half-useful. This one fits exactly.
Every restaurant, café or F&B business has different workflows. We scope the tool around yours — same flat monthly fee, maintained on demand.